0341 - Administrative Officer

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Federal Occupation Description

Federal Occupation Description

This series includes positions in which the employees are responsible for providing or obtaining a variety of management services essential to the direction and operation of an organization. The paramount qualifications required are extensive knowledge and understanding of management principles, practices, methods and techniques, and skill in integrating management services with the general management of an organization.

For job opportunities in this series, go to the Office of Personnel Management USAJOBS website.

Other Federal Occupations

It is not uncommon for individuals in one federal occupational series to perform duties related to another series within the same federal occupational group. To find out about the certifications for another series in the GENERAL, ADMINISTRATIVE, CLERICAL, AND OFFICE SERVICES GROUP, click on that series below. Note that credentials have not yet been identified for all series – links are provided only to those series for which the identification of credentials has been completed. Additional series will be added over time.

The following certifications have been identified as most relevant to the broad duties of this federal occupational series. Please note that these credentials may not reflect all of the unique job functions that you perform within your organization. Also these credentials may require additional education, training or experience. For more information about any credential, click on the credential title below.

Compare Credential Agency Related As GI Bill® Accreditation ID
Certified Manager of Quality/Organizational Excellence (CMQ/OE) In DemandIs In Demand American Society for Quality (ASQ) mostMost GI BillGI Bill  
Certified Government Financial Manager (CGFM) In DemandIs In Demand Association of Government Accountants (AGA) mostMost GI BillGI Bill  
Financial Risk Manager (FRM) In DemandIs In Demand Global Association of Risk Professionals (GARP) someSome    
Professional in Human Resources (PHR) In DemandIs In Demand Human Resource Certification Institute (HRCI) mostMost GI BillGI Bill AccreditationAccreditation
Senior Professional in Human Resources (SPHR) Is Not In Demand Human Resource Certification Institute (HRCI) someSome GI BillGI Bill AccreditationAccreditation
Certified Manager (CM) In DemandIs In Demand Institute of Certified Professional Managers (ICPM) mostMost GI BillGI Bill  
Certified Professional Contracts Manager (CPCM) In DemandIs In Demand National Contract Management Association (NCMA) mostMost GI BillGI Bill  
Certified Professional Property Administrator (CPPA) Is Not In Demand National Property Management Association (NPMA) someSome    
Certified Professional Property Specialist Is Not In Demand National Property Management Association (NPMA) someSome    
Certified Defense Financial Manager (CDFM) In DemandIs In Demand American Society of Military Comptrollers (ASMC) someSome GI BillGI Bill  
Certified Federal Contract Manager (CFCM) In DemandIs In Demand National Contract Management Association (NCMA) someSome GI BillGI Bill  
Certified Performance Technologist (CPT) Is Not In Demand International Society of Performance Improvement someSome    
Global Professional in Human Resources (GPHR) In DemandIs In Demand Human Resource Certification Institute (HRCI) someSome GI BillGI Bill AccreditationAccreditation
Certified Treasury Professional (CTP) In DemandIs In Demand Association for Financial Professionals (AFP) someSome    
Certified Commercial Contracts Manager (CCCM) In DemandIs In Demand National Contract Management Association (NCMA) someSome GI BillGI Bill  
PMI Scheduling Professional (PMI-SP) Is Not In Demand Project Management Institute (PMI) mostMost GI BillGI Bill  
Strategic Planning Professional Level I Is Not In Demand Association for Strategic Planning (ASP) mostMost    
Strategic Management Professional Level II Is Not In Demand Association for Strategic Planning (ASP) mostMost    
SHRM - Certified Professional (SHRM-CP) In DemandIs In Demand Society for Human Resource Management (SHRM) mostMost    
SHRM - Senior Certified Professional (SHRM-SCP) In DemandIs In Demand Society for Human Resource Management (SHRM) someSome    
Certified Analytics Professional (CAP) Is Not In Demand Informs mostMost GI BillGI Bill AccreditationAccreditation
Senior Professional in Human Resources - International (SPHRi) In DemandIs In Demand Human Resource Certification Institute (HRCI) someSome GI BillGI Bill AccreditationAccreditation
Professional in Human Resources - International (PHRi) In DemandIs In Demand Human Resource Certification Institute (HRCI) someSome GI BillGI Bill AccreditationAccreditation
Portfolio Management Professional (PfMP) Is Not In Demand Project Management Institute (PMI) mostMost    
PMI Professional in Business Analysis (PMI-PBA) Is Not In Demand Project Management Institute (PMI) someSome    
Associate Certified Analytics Professional (aCAP) Is Not In Demand Informs someSome    

State Licenses

Some states have specific licensing requirements for the following related civilian occupations. These state licenses may require additional education, training or experience. Click on the occupation below to get more information on state requirements from the U.S. Department of Labor.

Related Civilian Private Sector Occupations

The following civilian private sector occupations are similar to the duties performed by 0341 - Administrative Officer. These occupations may require additional education, training or experience. For more information about these occupations, click on the civilian occupation below.

Civilian Job Duties Matched Bright Outlook Registered Apprenticeship Local Salary Info
Administrative Services Managers mostMost Bright OutlookBright Outlook  Registered ApprenticeshipApprenticeship  find local salaryfind local salary
Business Intelligence Analysts someSome     find local salaryfind local salary
Document Management Specialists someSome     find local salaryfind local salary
General and Operations Managers mostMost Bright OutlookBright Outlook    find local salaryfind local salary
Human Resources Managers mostMost     find local salaryfind local salary
Information Technology Project Managers someSome     find local salaryfind local salary
Logistics Managers someSome     find local salaryfind local salary
Management Analysts someSome Bright OutlookBright Outlook  Registered ApprenticeshipApprenticeship  find local salaryfind local salary
Purchasing Managers mostMost     find local salaryfind local salary
Security Managers someSome     find local salaryfind local salary
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This is an official U.S. Navy websiteUpdated: October 16, 2019
Click here to go to Certified Manager of Quality/Organizational Excellence (CMQ/OE) COOL Snapshot page.

Renewal Period: 3 years

The Certified Manager of Quality/Organizational Excellence (CMQ/OE) is a professional who leads and champions process-improvement initiatives everywhere from small businesses to multinational corporations that can have regional or global focus in a variety of service and industrial settings. A CMQ/OE facilitates and leads team efforts to establish and monitor customer/supplier relations, supports strategic planning and deployment initiatives, and helps develop measurement systems to determine organizational improvement. The CMQ/OE should be able to motivate and evaluate staff, manage projects and human resources, analyze financial situations, determine and evaluate risk and employ knowledge management tools and techniques in resolving organizational challenges. Candidate must have ten years of on-the-job experience in one or more of the areas of the CMQ/OE Body of Knowledge. A minimum of five years of this experience must be in a decision-making position. Candidate must pass a written examination.

Click here to go to Certified Government Financial Manager (CGFM) COOL Snapshot page.

Renewal Period: 2 years

The Certified Government Financial Manager (CGFM) is an entry-level to mid-level professional certification recommended for government financial managers. The CGFM certifies an individual’s knowledge of governmental accounting, auditing, financial reporting, internal controls and budgeting at the federal, state and local levels. CGFM candidates must have at least two years of professional-level experience in government financial management. To take any of the CGFM examinations, candidates must have a bachelor's degree from an accredited college or university. Candidates and those certified agree to adhere to the AGA's Code of Ethics.

Click here to go to Financial Risk Manager (FRM) COOL Snapshot page.

The FRM certification is an advanced risk management credential; it is awarded after a candidate has passed the required exams and meet the work experience requirements.

Click here to go to Professional in Human Resources (PHR) COOL Snapshot page.

Renewal Period: 3 years

The Human Resource Certification Institute (HRCI), Professional in Human Resources (PHR) certification is designed for the HR professional who focuses on program implementation, has a tactical/logistical orientation, is accountable to another HR professional within the organization and has responsibilities that focus on the HR department rather than the whole organization. Candidates should have knowledge in areas including, Business Management, Talent Planning and Acquisition, Total Rewards, Employee and Labor Relations, and Learning and Development. Candidates must meet experience and/or education requirements and pass a written examination.

Click here to go to Senior Professional in Human Resources (SPHR) COOL Snapshot page.

Renewal Period: 3 years

The Human Resource Certification Institute (HRCI), Senior Professional in Human Resources (SPHR) certification is recognized as a professional credential for candidates who have mastered the strategic and policy-making aspects of HR management in the United States. The SPHR is designed for the HR professional who plans, rather than implements, HR policy, and has ultimate accountability in the HR department, breadth and depth of knowledge in all HR disciplines and understands the business beyond the HR function and influences the overall organization. Candidates should have knowledge in areas including, Business Management and Strategy, Workforce Planning and Employment, Human Resource Development, Compensation & Benefits, Employee and Labor Relations, and Risk Management. Candidates must meet experience and/or education requirements and pass a written examination.

Click here to go to Certified Manager (CM) COOL Snapshot page.

Renewal Period: 1 year

The Certified Manager (CM) is a general management certification. It is appropriate for supervisors, managers and leaders at all levels, in any industry, and benefits certificate recipients and their organizations. The CM program consists of 3 course modules of which each includes a study manual, online learning resources, practice exams and a certification exam. To earn the CM certification one must pass three certification exams. Successful completion of the CM exams is a reliable indicator that an individual possesses the skills that leaders and managers need. Eligibility for the CM certification is determined by a point system that considers both experience and education. A candidate must have at least 10 points including at least 3 Education points, and at least 4 Experience points. Candidates may count a maximum of 6 Education points and 7 Experience Points toward eligibility. Those who do not qualify for CM status may still participate in the CM program if they have met at least one of the minimum eligibility requirements. These individuals will earn Associate Certified Manager (ACM) status upon completion of the program. An ACM may earn full CM status through additional education and/or experience.

Click here to go to Certified Professional Contracts Manager (CPCM) COOL Snapshot page.

Renewal Period: 5 years

Certified Professional Contracts Manager (CPCM) candidates must be knowledgeable of the competencies in the Contract Management Body of Knowledge and demonstrate that they have met NCMA's highest standards for education, training, and experience. Candidates must have a degree from a regionally or DETC accredited institution at the bachelor's level, five years of experience, and 120 hours of continuing professional education. To earn the CPCM, a candidate must take and pass the Certified Professional Contracts Manager module exam.

Click here to go to Certified Professional Property Administrator (CPPA) COOL Snapshot page.

Credential description coming soon.

Click here to go to Certified Professional Property Specialist COOL Snapshot page.

Credential description coming soon.

Click here to go to Certified Defense Financial Manager (CDFM) COOL Snapshot page.

Renewal Period: 2 years

The American Society of Military Comptrollers (ASMC), Certified Defense Financial Manager (CDFM) is for individuals who demonstrate proficiency in the core aspects of defense financial management. The CDFM certification directly relates to the work done by Department of Defense (DoD) Financial Managers and the knowledge and skills the DoD would like all Financial Managers to have. To earn the CDFM certification, candidates must have a high school diploma or equivalent and three years of defense-related financial management experience or an associate's degree or higher and either two years of defense-related financial management experience or four years of Federal Government-related financial management experience. Candidates must pass a written exam.

Click here to go to Certified Federal Contract Manager (CFCM) COOL Snapshot page.

Renewal Period: 5 years

The National Contract Management Association (NCMA), Certified Federal Contract Manager (CFCM) certification is for contracting professionals in both the public and private sectors who deal extensively with federal contracts and have a minimum of one year of experience. Candidates must have a bachelor's degree from a regionally accredited institution, one year of experience, and 80 hours of continuing professional education to be eligible for the CFCM certification. Candidates lacking the degree requirement who have 10 years of verifiable contract management experience may apply for a degree waiver.  To earn the CFCM certification, a candidate must pay the applicable fees and pass an exam.

Click here to go to Certified Performance Technologist (CPT) COOL Snapshot page.

Certified Performance Technologist (CPT). This certification recognizes professionals who have demonstrated the ability to use a systematic process to add value and produce measurable results while collaborating with stakeholders and working within the constraints of an organization. The eligibility requirements to apply for certification include a minimum of three years of experience in performance improvement or a related field, and a detailed description of work performed in multiple projects in a manner that demonstrates the use of each of the certifying agency's standards with attestations from internal/external clients or supervisors. All candidates for the certification must commit to the Code of Ethics. Once certified, performance improvement professionals must apply for re-certification every three years to maintain the CPT designation.

Click here to go to Global Professional in Human Resources (GPHR) COOL Snapshot page.

Renewal Period: 3 years

The Human Resource Certification Institute (HRCI), Global Professional in Human Resources (GPHR) is an intermediate-level credential for HR professionals whose work responsibilities span international boundaries. The GPHR exam is a global, competency-based assessment designed to measure the skills and knowledge of an HR professional who operates in a global marketplace. The GPHR credential is recommended for professionals whose HR responsibilities include developing HR policies and initiatives that support organizational global growth and employer retention, and creating organizational programs, utilizing tools and designing processes that achieve worldwide business goals. Candidates must have two years of demonstrated global professional HR experience with a master's degree or higher; or three years of demonstrated global professional HR experience with a bachelor's degree; or four years of demonstrated global professional HR experience with less than a bachelor’s degree. Candidates must also pass an examination.

Click here to go to Certified Treasury Professional (CTP) COOL Snapshot page.

The CTP exam is designed to test mastery of knowledge and skills required by treasury professionals to execute critical functions related to corporate liquidity, capital and risk management.

Click here to go to Certified Commercial Contracts Manager (CCCM) COOL Snapshot page.

Renewal Period: 5 years

The National Contract Management Association (NCMA), Certified Commercial Contract Manager (CCCM) certification is for contracting professionals who have education, training, and knowledge of the Uniform Commercial Code, and a minimum of 1 year of experience. Applicants must have a bachelor's degree from a regionally accredited institution and 80 hours of continuing professional education (CPE). Non-degreed applicants with 10 years of experience may apply for a degree waiver. Applicants must pass a written exam.

Click here to go to PMI Scheduling Professional (PMI-SP) COOL Snapshot page.

Renewal Period: 3 years

The Project Management Institute (PMI), Scheduling Professional (PMI-SP) is an intermediate level credential for project schedulers. Candidates for the SP credential have advanced knowledge and experience developing, managing and maintaining project schedules. To apply for the PMI-SP, candidates must meet experiential and educational requirements and are required to pass the written exam.

Click here to go to Strategic Planning Professional Level I COOL Snapshot page.

The Association for Strategic Planning (ASP) Strategic Planning Professional Level I certification is for candidates that wish to bring together the latest strategic thinking concepts, strategic planning techniques and Balanced Scorecard best-practices. Strategic planning is an organization's process of defining its strategy, or direction, and making decisions on allocating its resources to pursue this strategy. It may also extend to control mechanisms for guiding the implementation of the strategy. Candidates must be a college graduate or have or 5 years' work experience in strategic planning or related field with a minimum of 2 years in an internal planning role or as a junior external planning consultant.

Click here to go to Strategic Management Professional Level II COOL Snapshot page.

The Association for Strategic Planning (ASP) Strategic Management Professional Level II certification is for candidates who manage and use a comprehensive collection of ongoing activities and processes that organizations use to systematically coordinate and align resources and actions with mission, vision and strategy throughout an organization. Strategic management activities transform the static plan into a system that provides strategic performance feedback to decision making and enables the plan to evolve and grow as requirements and other circumstances change. Candidates must be a college graduate or have or 10 years' work experience in strategic planning or related field with a minimum of 5 as an experienced internal Executive or external Consultant leading multiple Strategic Planning assignments. Candidates must also hold a Strategic Planning Professional certification or meets all of its requirements.

Click here to go to SHRM - Certified Professional (SHRM-CP) COOL Snapshot page.

Renewal Period: 3 years

The Society for Human Resource Management (SHRM), Certified Professional (SHRM-CP), is an intermediate-level credential for human resource professionals who implement policies and strategies, serve as point of contact for staff and stakeholders, deliver HR services, and perform operational HR functions. Candidates must meet the minimum of work and education requirements. Candidates with less than a bachelor's degree must have a minimum of three years of work experience with a HR related degree or four years of work experience with a non-HR related degree. Candidates must pass a written exam.

Click here to go to SHRM - Senior Certified Professional (SHRM-SCP) COOL Snapshot page.

Renewal Period: 3 years

The Society for Human Resource Management (SHRM), Senior Certified Professional (SHRM-SCP) certification is designed for HR professionals at a senior-level who operate primarily in a strategic role—developing policies and strategies, overseeing the execution of HR operations, analyzing performance metrics, and contributing to the alignment of HR strategies to organizational goals. Candidates must meet minimum experiential and educational requirements. Candidate with less than bachelor's degree must have a minimum of six years in a HR role or seven years in a HR role with a non-HR related degree. Candidates must pass a written exam.

Click here to go to Certified Analytics Professional (CAP) COOL Snapshot page.

Renewal Period: 3 years

INFORMS, Certified Analytics Professional (CAP) certification advances the use of analytics by setting agreed upon standards for the profession and advances the profession by providing a means for organizations to identify and develop qualified analytics professionals, by contributing to the career success and continued competence for analytics professionals, and by improving the credibility and visibility of the analytics profession. The CAP examination measures acceptable performance across seven major areas or domains of practice that adhere to the analytics end-to-end process: business problem framing, analytics problem framing, data, methodology selection, model building, deployment, and model life cycle management. Candidates must have a minimum of a BA/BS degree and at least 7 years of professional analytics related experience.

Click here to go to Senior Professional in Human Resources - International (SPHRi) COOL Snapshot page.

Renewal Period: 3 years

The Human Resource Certification Institute (HRCI), Senior Professional in Human Resources - International (SPHRi) certification is an advanced-level HR credential aimed at professionals working across international boundaries. Candidates for the SPHRi demonstrate senior-level HR competency; they adhere to HR principles in strategy, policy development and service delivery in an international setting. Candidates must meet a minimum requirement of seven years of experience in a professional-level HR position, plus hold a high school diploma or global equivalent. Candidates must also pass a written exam.

Click here to go to Professional in Human Resources - International (PHRi) COOL Snapshot page.

Renewal Period: 3 years

The Human Resource Certificaiton Institute (HRCI), Professional in Human Resources - International (PHRi), certification is for internationally based practitioners. The certification validates professional-level competency, knowledge and skills to help the candidate's career path in an international setting. Candidates must have a minimum of one year of experience with a Master's degree or global equivalent; a minimum of two years of experience with a bachelor's degree or global equivalent, or a minimum of four years of experience with a high school diploma or global equivalent. Candidates should have knowledge in areas including, Talent Acquisition, HR Administration and Shared Services, Talent Management and Development, Compensation, Benefits and Work Experience, Employee Relations and Risk Management, and HR Information Management.Candidates must also pass a written exam.

Click here to go to Portfolio Management Professional (PfMP) COOL Snapshot page.

Renewal Period: 3 years

The Project Management Institute (PMI), Portfolio Management Professional (PfMP) certification is an advanced level certification for professionals who oversee one or more portfolios. PfMPs balance conflicting demands between programs and projects and allocate resources based on organization priorities and capacity. Candidates for the PfMP must meet educational, experiential and training requirements and must pass the exam.

Click here to go to PMI Professional in Business Analysis (PMI-PBA) COOL Snapshot page.

Renewal Period: 3 years

The Project Management Institute (PMI), PMI Professional in Business Analysis (PMI-PBA) is an advanced-level certification for professionals who work with project teams, manage requirements and product development, and perform business analysis in their role as project and program managers. Earning the PMI-PBA demonstrates an ability to coordinate with stakeholders to define business requirements, lead the discovery, analysis and overall management of the requirements for a project, and apply business analysis tools and techniques to enable project success. Candidates for the PMI-PBA must meet educational, experiential and training requirements and must pass the exam.

Click here to go to Associate Certified Analytics Professional (aCAP) COOL Snapshot page.

The Informs, Associate Certified Analytics Professional (aCAP) certification is an entry-level analytics credential for professionals who are educated in data science and analytics. The aCAP is a beginner-level program for professionals who hold a master's degree in an analytics or data science and who are committed to ethics in the practice of analytics.

In Demand

This certification is considered in demand

GI Bill®

Reimbursement for exam fees has been approved for payment through the GI Bill. Click for external link to GI Bill licensing and certification information.

Note: GI Bill approval data is updated quarterly. For the latest information, visit the WEAMS Licenses/Certifications Search page. Make sure to select "Both" in the LAC Category Type drop-down before searching.

Click here to go to the GI Bill site.

ANSI

This credential has been accredited by ANSI. Click for external link to the ANSI web site.

ICAC

This credential has been accredited by ICAC. Click for external link to the ICAC web site.

NCCA

This credentialing program has been accredited by NCCA. Click for external link to the NCCA web site.

ABSNC

This credential has been accredited by ABSNC. Click for external link to the ABSNC web site.

IAS

This credential has been accredited by IAS. Click for external link to the IAS web site.

Some

Credential is related to some tasks associated with the duties of the rating (at least one critical task but less than 80%)

Most

Credential is directly related to most of the major duties associated with the rating (at least 80%)

Other

Credential is related to this military occupation, but is more advanced or specialized and therefore will likely require additional education, training, or experience

Most – Tasks in these careers match most duties of the military job or specialty (approximately 80% or greater)
Some – Tasks in these careers match some duties of the military job or specialty (greater than 20% but less than 80%)
Bright Outlook – new job opportunities are very likely in the future for this job
Registered Apprenticeship
Click here for the external link to: My Next Move for Veterans - Administrative Services Managers
Click here for the external link to: My Next Move salary info for Administrative Services Managers
Click here for the external link to: My Next Move for Veterans - Business Intelligence Analysts
Click here for the external link to: My Next Move salary info for Business Intelligence Analysts
Click here for the external link to: My Next Move for Veterans - Document Management Specialists
Click here for the external link to: My Next Move salary info for Document Management Specialists
Click here for the external link to: My Next Move for Veterans - General and Operations Managers
Click here for the external link to: My Next Move salary info for General and Operations Managers
Click here for the external link to: My Next Move for Veterans - Human Resources Managers
Click here for the external link to: My Next Move salary info for Human Resources Managers
Click here for the external link to: My Next Move for Veterans - Information Technology Project Managers
Click here for the external link to: My Next Move salary info for Information Technology Project Managers
Click here for the external link to: My Next Move for Veterans - Logistics Managers
Click here for the external link to: My Next Move salary info for Logistics Managers
Click here for the external link to: My Next Move for Veterans - Management Analysts
Click here for the external link to: My Next Move salary info for Management Analysts
Click here for the external link to: My Next Move for Veterans - Purchasing Managers
Click here for the external link to: My Next Move salary info for Purchasing Managers
Click here for the external link to: My Next Move for Veterans - Security Managers
Click here for the external link to: My Next Move salary info for Security Managers